Features How it works Pricing FAQ Open App

Track every tool.
Track every piece.

TOOLFlow gives your workshop real-time visibility on every tool, material, and consumable — across one location or many. No more lost stock, no more guesswork.

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Workshop · Live
449
Total
412
In
37
Out
13MM TAP - METRIC
Marais T · 2h 15m
OUT
25MM ROUND BAR
Steel · 2210 mm avail
IN
ANGLE GRINDER
Pieterse J · 18 min
OUT
CALIPER 150MM
Mitutoyo · Shelf B3
IN
CUTTING DISCS
12 left · Min 20
LOW
Built for the people doing the work
14 days
Free trial
No card
Required
South Africa
Built & supported
Features

Everything your team needs

Tool tracking, raw material control, and the reports that actually matter for getting work out the door.

Multi-location
Run multiple workshops or stores. Transfer items between them with full tracking.
Material tracking
Bar stock, pipe, and tubing. Track each piece by length down to the millimetre, with remnant tracking.
Barcode scan
Phone camera. No extra hardware. Issue and return in seconds.
Live dashboard
See what's out, who has it, and how long. Spot problems before they cost you.
Device lock
Lock a tablet to one location and one mode. Worker-proof setup.
Email alerts
Daily low-stock summaries. Direct emails to suppliers for reorder.
Reports & export
Stock activity, client cost reports, audit trails. CSV out for your accountant.
Real-time sync
Every device sees the same data instantly. Cloud-backed, works offline.
How it works

Running in 3 steps

No complicated setup. Your team is tracking tools within minutes.

1
Create & import
Set up locations. Import items from CSV or add manually with photos and barcodes.
2
Scan, issue, return
Workers scan barcodes or search. Select items, issue them, check them back in.
3
Track & report
Live dashboards, stock reports, client cost tracking, low-stock email alerts.
Pricing

Simple pricing

14-day free trial. No credit card. Cancel anytime.

FAQ

Common questions

If your question isn't here, drop us a line.

Do I need to install anything?
No. TOOLFlow runs in any modern browser on phone, tablet, or computer. You can also "install" it as a home-screen app for one-tap access — no Play Store or App Store needed.
Can workers without an email address use it?
Yes. Admins create worker accounts with just a username and password. Only the main account holder needs an email.
Will it work offline?
TOOLFlow caches your data and continues to work when the connection drops. Changes sync automatically when you're back online.
Can I import my existing stock list?
Yes. Import from CSV with your tool/material names, brands, quantities, prices, and shelf locations. Templates provided.
What happens after the 14-day trial?
You pick a plan and pay via PayFast. Your data stays put — nothing is lost. If you don't subscribe, your account pauses but your data is kept.
How is data backed up?
All data lives on Google Firebase with multi-region redundancy. You can also export everything to CSV at any time.

Ready to know where every tool is?

Start your 14-day free trial. Set up takes less than 10 minutes.

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